How to end a letter | 10 powerful ways to end your emails and letters professionally!
How to End a Business Letter with Closing Samples
Business letters are professional pieces of writings that convey crucial information. If you want to leave a notable impression on your reader, it’s important to be on-point, professional, and adopt the right tone.
Closing a letter the right way is essential as this is the last section your audience will read. Thus, making sure to incorporate the right, rather professional tone into the closing of the letter is vital to write an intriguing business letter. Closings generally establish a tone for correspondence in the future.
The closing of your letter should entirely be based on what you want your audience to understand. It can offer additional information the readers need to analyze your personal details like full name, phone number, job title, and so on. Thus, in a nutshell, letter endings play a crucial role in helping your readers understand your message loud and clear.
10 tips on how to end a letter
After writing the introduction and body, you would think the ending of the letter would be easy. You have finished with much of the content, and you need to conclude. But many still struggle on how to end a letter. The ending would depend on receipt of your letter. Here are ten tips on how to end a letter,
1. Consider reader’s reaction in letter endings
It is common to end your letter with a call to action. These could be instructions or follow-up information. While drafting your letter endings, consider the recipient’s reaction when they have read your letter. Highlight these in the letter ending. Even if you have elaborated details in the body, a quick recap of the main idea is helpful.
2. How you want to reader to feel after ending a letter
Consider how you want your reader to feel after reading the letter. How to end a letter should reflect the sentiment. E.g. if you want your reader to feel your sense of urgency, you can end your letter with: As soon as possible or immediately. If want them to think that you are trustworthy, use, please do not hesitate to reach out if you have further questions.
3. How to sign a letter?
Whether you are writing a personal or professional letter, you should know how to sign a letter. You should know where to place your signature and what to add before and after it. Tailor your responses to the receipt for perfect closing. There are three thumb rules you can follow,
4. Choosing the right letter sign-offs
You need to start and end your letter on a strong note. Choose the right letter sign-offs brings you closer to your goal. Compared to the start of the letter, you have more options, and you should be brief and courteous. Some common letter sign-offs used are – best regards, sincerely, and yours truly.
5. Choosing the right letter salutations
Letter salutations are an integral part of your letter. The choice of salutations depends on whether you know the person and the nature of your relationship. Some common salutations examples used in business letters are,
6. Including information needed in closing a letter
Before closing a letter include – your name, designation, contact details, time and date (if applicable), and any other instructions required by the reader. You can add this information in your closing paragraph or as a part of your signature if they need contact information (your name, designation, email address, phone number).
7. Appropriate salutations for letters
Part of how to end a professional letter is creating the right impact, you should use the appropriate salutations for letters. Your salutation may need modification, according to your audience. While sending a professional letter, use professional closing rather than something casual. When in doubt, use a formal tone.
8. Letter endings formal
Letter ending formal should have a strong conclusion and clarify the purpose of your letter. In most cases, you want to continue your relationship. Your letter ending formally could be a summary of the contents, a call for action, or express gratitude for the help, or an invitation to meet in the future at a specified date and time.
9. What to include in letter signature
A common mistake is forgetting to include a letter signature while corresponding. Sign a letter your letter beneath the letter closing and your contact information. The contact information should include your full name, designation, email address, phone number, and any other contact information you want to add.
10. Formal letter closings
Remember formal letter closing is your last words, we have short memories. How to end a formal letter, will determine if the reader will remember your letter. Use the letter to underline your enthusiasm and interest, and encourage the conversation to continue. Remember to be polite, summarize your contents, and have a call to action.
Getting into any kind of conversation is an easy task but it is difficult to come out of it. You may feel awkward at times when it comes to ending your conversation. You may come across the same kind of a problem while carrying out the conversation by means of letter writing. Many people feel it easy to start the letter writing with a positive approach and continue to do the same while writing the body of a letter. Such people may go wrong while ending a letter.
Understand the fact that the closing of a letter can make or break your letter. It does not matter, which type of letter you are writing but it is important to close it in an appropriate manner. You can make use of a creative closing, then be it a personal or a business letter. What kind of response are you expecting from a recipient? Depending on an answer to this question you can consider ending your letter.
Are you writing a job application letter? If yes, then you can mention in the closing of a letter that you would make a call on a later date. This can allow you to further make it easy to carry out the conversation and get the job. Nowadays, there are many offices that like applicants to show some determination and make a call in order to follow up their own application.
In comparison to a formal letter, in a friendly letter, you can avail many closing options. There are many ways to close a letter. Closing a letter in a casual tone can become easy, in the case of an informal letter. If you are writing a letter to your friend or a family member, then you can close such a letter by giving regards to all near and dear ones. Closing a letter is not a difficult task if you maintain the same tone of writing, throughout the letter.
The main purpose of the closing sentence is to clarify the purpose of writing a letter. Make use of words in the closing of a letter that can show your connection with the recipient.
Many people write the last sentence of the letter in such a way that they can cover all the important points of the communication. On the other hand, some people make use of the last sentence in such a way that it can provide them an opportunity to give some instructions. Many times, call of action is also given in the closing sentence of a letter.
If your main purpose is to maintain the relationship for the future, then you can end by saying that “you would like to continue the same kind of relationship in the future”. You can also conclude your letter with an expression of the feeling. If you know the purpose of writing a letter, then it can become easy for you to determine the right closing sentence.
Are you writing a formal letter? Are you finding it difficult to close your letter tactfully? If yes, is that you answered then here are few examples of formal closing sentences that can prove to be helpful to you:
- Please do not hesitate to get in touch with me, if you have any further queries.
- We await your reply with interest.
- I look forward to hearing from you.
- I look forward to a reply at your convenience.
- Awaiting your kind response soon.
- I look forward to hearing from you as soon as possible.
- We are looking forward to building a long-term business relation in the future.
- We look forward to a continues business relationship.
- I look forward to our meeting on Monday.
- I await your prompt reply with a great interest.
- I look forward to seeing you.
- Please advise as necessary.
- Once again, I apologize for any inconvenience.
- I would appreciate your immediate attention to this matter.
- Thanks again for your attention and time.
- It’s always pleasure doing business with you.
- Looking forward to our successful relationship/partnership.
Are you writing an informal letter? Are you finding it difficult to close your letter tactfully? If yes, is that you answered then here are few examples of informal closing sentences that can prove to be helpful to you:
If you conclude a business letter with an informal tone, then this can leave the reader feeling confused. On the other hand, if you conclude an informal letter in a formal tone, then again this would confuse the reader.
- Best – “Best” is the short and a sweet way to conclude and sign-off. It can be further extended by writing, “Best Regards” or “All the Best”.
- Sincerely – “Sincerely” is the very common closing sign-off. If you can’t think of anything else, then sincerely can prove to be the best sign-off.
- Thanks – “Thanks” can be used to express your gratitude completely.
- Warmly – “Warmly” can be a good sign-off, if you have met the person previously.
- With anticipation – “With Anticipation” can be used when you are writing a letter that is related to making an appointment.
- Looking forward – “Looking forward” can be used as a sign off when you want to end a letter by stating assurance of a continued relationship. It is a pleasant way to convey your desire to continue a relationship.
- Regards – “Regards” is used by many letter writers because it shows some professionalism and respect. If you want to add an emotional touch to such a sign off, then you can write “Warm Regards”. In a professional letter, adding “Warmest Regards” can be little too warm.
- Respectfully – “Respectfully” is a nice way to end a letter because it indicates that you respect the recipient.
- Cheers – “Cheers” is the kind of the British way of signing off a letter. Convey a friendly cheer because sometimes it may also refer to drinking alcohol which can be a way too informal.
- Faithfully – “Yours faithfully” can also be a good sign off because it can add a touch of loyalty. You can use it in a kind of a letter that might not convey any kind of jealousy.
- Hope this helps – “Hope This Helps” can be the perfect closing sign off if you are trying to offer an advice to someone.